What comes after the booking?

So you booked a job !!! Woohoo !!! What comes next?

How do Agency fees work ? What does plus agency fee and inclusive of Agency fee mean ?

Are your new to the business and your child just booked their first job ? Maybe your child hasn’t booked yet but you want to be prepared for when he/she does ? Or last maybe your child already booked and your curious how Agency fees work ? Then this blog is for you !

Woohoo ! You finally got the call from your Agent ! Your child booked the job. Ok now what happens ? Where do you go from here ?

In most cases when a child books a job your agent doesn’t have all the info yet . Most of the time we just know that you booked the job . The days , times, and location will come later. So in most cases we are making sure your available for the shoot date and letting you know your child has the job. So try not to book a family vacation that week lol!

Once we get all the info we will call or email you with the remaining details. Once you receive the details it’s your responsibility to make sure your on set on time . Give yourself an extra 30 minutes or more to account for traffic if your in a high traffic area like Miami. Being late to a booking never looks good. So make sure your early. Most agents have payment vouchers they want you to bring with you on set . This is important . Vouchers are a copy of the hours you work and are to be signed by the client as a record of your work. I ask my parents to send the vouchers by text or email to me once their day is complete. You can ask your agent what he/she prefers .
While your on set be prepared to wait . Sometimes your child can quickly be photographed and your in and out . Other times are not so fast. So assume you will be there all day . Bring snacks , quiet games, and anything to keep your child busy on set while they wait.
After the production is complete we bill the client . Most clients pay their invoices in 90 days or less. Some can take a bit longer to pay their invoices. Remember the Agency doesn’t get paid until you are paid so we are anticipating payment just as you are. If it’s been over 90 days you can politely ask your Agency if payment has come through, things can always be overlooked so it’s better to be safe than sorry .
Agency fees?! this is a common question, so let’s touch on it here.

All agencies have a somewhat similar commission structure. But what most parents don’t know is that clients pay Agency fees. So what does this mean ? If your child books a job and they made $200 clients pay the Agency a fee to use our kids . The could be 10%, 15%, or 20%. To make it easy let’s say it’s 20%. So when you see on a voucher or on a casting call “ plus agency fee “ this is what the client pays the Agency . Now let’s say your agency takes 20% agency fee for print from their talent (which is standard ) that 20% DOES come from your child’s check. So if your child made $200 for the day their net is $160 and $40 goes to the agency . On top of that the Agency made $40 Agency fee from the client ( which is the plus 20%). Every now and then ( not very often ) a client has a job that’s inclusive of agency fees. Argghhh this is the biggest pain to Agents because most parents don’t fully understand what this means. Inclusive of agency fee means that the agency fee the client is supposed to pay the agency ( 20% for this example ) is included in the child’s rate. So if this is the case on a $200 check your child’s net would be $120 as the agency fee is included in the rate. This can get pretty confusing for parents and they don’t like it very much because they don’t understand the fee was included. In most cases this isn’t done very often but every once in a blue moon it happens.
Now the fun part . Your child’s check was received by the agent . Every State has different rules and laws in regards to kids and finances so on this topic I’m going to be speaking in regards to Florida. Once your child’s check is received by the Agency we take out all commission and issue your child’s check. The check is always made out to the child and it’s your discretion what you decide to do with your child’s income. Your child did earn this money so please make sure it goes to them. Some parents open savings accounts , some save for college, some purchase bonds. This is your choice but it’s always great to discuss your options with a financial advisor .
I’m not an accountant so the tax part of the business is not my area of expertise but I’m going to have an accountant write a blog soon to better answer those questions for all of you .

I hope this helps with your Agency fee and booking questions and most of all Congrats on your booking !

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